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Southeast Valley Tobacco Use Prevention Project
Desert Samaritan Medical Center


The Southeast Valley Tobacco Use Prevention Coalition will promote healthier lifestyles by increasing awareness of the negative effects of tobacco and coordinating community efforts and activities.

Article I.  Fiscal Agent

Section 1.  Designated Fiscal Agent

Desert Samaritan Medical Center, or its legal successor, will be the Fiscal Agent.  The Fiscal Agent will appoint the Project Administrator.

Section 2.  Fiscal Responsibilities

All decisions are subject to the review and approval of the Fiscal Agent to assure legal and contractual compliance.

Article II.  Purpose

The Southeast Valley Tobacco Use Prevention Project (hereafter referred to as SEVTUPP) is a local project in Maricopa County funded through taxes collected on the sale of tobacco products.  The purpose of SEVTUPP is prevention and cessation of tobacco use through education, prevention, cessation and tobacco-free environment programs for all members of the communities served.

Through participatory planning and decision-making, an approach to education, prevention and cessation will be developed which meets the needs of the individual communities and the SEVTUPP Coalition (hereafter referred to as Coalition) as a whole.  The Coalition will be responsible for assessing and monitoring the effectiveness of programs.

The Coalition will identify opportunities to partner with agencies and organizations to assure a comprehensive and coordinated plan for the delivery of services.

Article III. Membership

Section 1.  Size

The Coalition will have no membership limit and shall consist of members from the community at large, organizations, agencies and associations.

Section 2.  Membership Selection

membership is open to interested individuals who live in the community or represent an agency or organization that is in alignment with the Mission, Vision and purpose of the Coalition.  Coalition members will be expected to:

  • Complete a membership form;

  • Advocate for the coalition;

  • Promote the mission and Vision of the Coalition;

  • Participate actively.

    • Inactive status is defined as having no contact with the Coalition for twelve (12) consecutive months.

      • Inactive Coalition members may reactivate their membership by completing an updated Membership Registration Form.

Section 3.  Officers

Officers shall include a Chair and Vice-Chair.  The officers shall be active Coalition members elected from the membership by a plurality of those members present at the last regularly scheduled meeting prior to June 30th of each year.  Chair and Vice-Chair shall serve a term of one year, beginning July 1, without limit as to succession.

Section 4.  Staff

The Project Administrator will report directly to the official appointed by the Fiscal Agent.  The Project Administrator shall carry out the intent of SEVTUPP and hire, supervise and manage the staff.

The Project staff, under the direction of the Project Administrator, will provide Coalition and fiscal management, technical support, community coordination and youth council coordination and facilitation.  Staff will work directly with subcontractors to develop, implement and maintain a multifaceted, age-appropriate, culturally sensitive approach to tobacco education, prevention, cessation and tobacco-free environment.

Project staff will maintain a roster of Coalition members.

Article IV.  Committees

Section 1.  Program Committee

The Program Committee shall provide advice, guidance and support to the Project staff and Coalition as needed.  The Program Committee shall include the Chair and/or Vice Chair, evaluator, staff and others recommended from the Coalition membership.  There is no term limit.

Section 2.  Ad Hoc Committees

The Coalition Chair and/or Vice-Chair, through coordination with the Project Administrator, may appoint Ad Hoc Committees to work on specific projects as needed.  Committees shall designate a chair from among the committee members.

Article V.  Meetings

Section 1.  Meeting Schedule

The members of the Coalition will determine the dates, times and frequency of the meetings.  The Project Administrator, or designee, and Chair and/or Vice Chair will set the agenda.  Project staff will keep records and provide minutes of meetings.

Section 2.  Rules of Order

Meetings will be conducted in accordance with Revised Robert's Rules of Order when not in conflict with the Bylaws.

Article VI.  Voting

Each community member at large, organization or agency shall have no more than one vote.  Members at large who are employed by a member agency or organization shall vote as indicated on their membership form.  Voting privileges become effective two (2) months after completed membership form is submitted to the Coalition.

When a vote of the Coalition is deemed necessary, a quorum shall be defined as those voting members present at the meeting.

No member shall participate in a vote that appears to result in financial gain for the member or his/her organization.

Article VII.  Amendments

These Bylaws may be amended, repealed, or altered, in whole or in part, by a majority vote of the Coalition members present.  Members must be notified two weeks (fourteen days) in advance when amendments to the Bylaws are scheduled.

Article VIII.  Liabilities

Nothing herein shall deem any member of the Coalition or employee of Desert Samaritan Medical Center liable for the acts or failure to act of any other member of the Coalition.  Nor shall any member or employee be liable for his/her acts or failure to act under these Bylaws, excepting only acts or omissions arising out of willful malfeasance.

Article IX.  Media

Desert Samaritan Medical Center staff have overall responsibility for dealing with the news media.  The Public Relations Department of Desert Samaritan Medical Center is responsible for media issues that involve SEVTUPP.  The Public Relations office is staffed from 8 a.m. to 5 p.m.  All media requests during business hours should be directed to the PR office.  After hours on-call staff may be reached  by calling the hospital operator at 480-835-3000.  The Coalition Chair and/or Vice-Chair or his or her designee shall be responsible to address the media.  In any and all other cases Coalition members who are contacted by the media may only respond as a citizen at large and/or as a representative of their own organization, and not as a representative of the Coalition.


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